Update of Requirements for Completing an Agency Agreement (NT)

To ensure compliance with regulatory requirements and best practices, we are providing important guidance on how to correctly complete your Agency Agreements.

This will vary according to whether you are an employee of @realty or an independent contractor with @realty. The below instructions are tailored to each of these engagements.

It is strongly recommended that the below suggestions are followed when completing your Agency Agreement (and if applicable the contract also) to avoid the Agency Agreement being made non-compliant:

@REALTY INDEPENDENT CONTRACTOR AGENTS

1. Agent Name: Please use your actual name as the licensed real estate agent or the corporate name of your licensed agency, as applicable. Please do not reference @realty in this section.

2. Trading Name (if applicable): Enter either your actual trading name or your own name. References to @realty should not be included.

3. Licence Details: Provide your actual corporate or individual real estate agent licence number (as applicable) for the relevant State or Territory in which the property is located. The @realty licence number should not be used.

4. ABN and ACN (if applicable): Ensure you enter your own ABN and ACN (if applicable), rather than those of @realty.

5. Phone Number & Email: Your (mobile) phone number should be your own. For the email field, you may use either your agency's email address or your @realty email address.

6. Address: You may use your own business address if you are a corporate or Oasis entity, or the @realty office address relevant to your State or Territory.

7. Trust Account Clause: Each Agency Agreement must include the special condition entitled "Receiving, Holding and Distribution of Trust Funds" by @realty Pty Ltd. See below section headed “WHERE DO I ADD THE ADDENDUM TO THE NT APPOINTMENT OF AGENT FORM.

@REALTY EMPLOYED AGENTS

1. Agent Name: Please use the @realty name (@realty Pty Ltd) as the licensed real estate agent.

2. Trading Name (if applicable): Enter the name “@realty”.

3. Licence Details: Enter the @realty licence number for the relevant State or Territory in which the property is located.

4. ABN and ACN (if applicable): Ensure you enter your own ABN and ACN of @realty.

5. Phone Number & Email: Your phone number should be your own. For the email field, please use your @realty email address.

6. Address: Please use the @realty office address relevant to your State or Territory in which the property is located.

7. Trust Account Clause: Each Agency Agreement must include the special condition entitled "Receiving, Holding and Distribution of Trust Funds" by @realty Pty Ltd. See below section headed “WHERE DO I ADD THE ADDENDUM TO THE NT APPOINTMENT OF AGENT FORM.

WHERE DO I ADD THE ADDENDUM TO THE NT APPOINTMENT OF AGENT FORM

In the signing section of the REAforms Agency Agreement (Appointment of Agent), you can attach additional annexures by clicking on the second item of the below box (Schedules and attachments (List any attachments)) located in the “Signature” section of the Appointment of Agent. 

Annexure - Schedule of Additional Terms

Annexure - Receiving, Holding and Distribution of Trust Funds

As required by Head Office, the below acknowledgement clause needs to be included in the Annexure - Schedule of Additional Terms.

This clause explains the administrative and trust account holding roles of @realty, as distinct from the Agent.

You can copy and paste the below wording for this special condition.

ADDENDUM TO THE NT APPOINTMENT OF AGENT FORM

SPECIAL CONDITION - APPOINTMENT OF AGENT (SALES, PURCHASES & MANAGEMENT)

Receiving, Holding and Distribution of Trust Funds by @realty Pty Ltd

The parties (Parties) to this Appointment of Agent form (Appointment) hereby acknowledge and authorise @realty Pty Ltd ABN 59 167 076 306 (@realty), a licensed real estate agency (operating under NT Licence number RBL1123), to receive, hold and distribute trust funds to and from its trust account (Trust Funds) and to conduct services related to such administration, pertaining to the transaction(s) for the property referred to in this Appointment (Property).

The Trust Funds, which may include but not be limited to marketing costs, deposits, rental monies, bonds and the like, will be held for the purpose of facilitating the sale, purchase or management of the Property (as the case may be) and will be released only in accordance with the agreed terms of the Appointment, or upon mutual written agreement of the relevant parties to the transactions.

The Parties also acknowledge and authorise @realty Pty Ltd to manage these Trust Funds in compliance with all relevant legal obligations and applicable legislation. The Parties further acknowledge that @realty Pty Ltd is not acting as a representative for any of the undersigned parties to the transactions unless otherwise specified.

IMPORTANT

GRACE PERIOD FOR COMPLIANCE CHECK

To allow agents time to adjust, the compliance team will have a grace period until 31 July 2025. During this time, we encourage you to review your Agency Agreements and ensure they comply with the requirements above. While we will provide guidance and warnings if needed, we encourage agents to complete the Agency Agreements accordingly recommended above as soon as possible.

From 1 August 2025, the Compliance Team will need to enforce these requirements.

If you have any questions or require further clarification, please do not hesitate to reach out to the Compliance Team. We appreciate your co-operation in ensuring our agreements remain compliant and professional.